{"id":351,"date":"2024-07-22T15:58:56","date_gmt":"2024-07-22T15:58:56","guid":{"rendered":"https:\/\/www.mtsu.edu\/policies\/?page_id=351"},"modified":"2026-04-23T13:15:02","modified_gmt":"2026-04-23T13:15:02","slug":"p858","status":"publish","type":"page","link":"https:\/\/www.mtsu.edu\/policies\/p858\/","title":{"rendered":"858 \u00a0Notification Requirements in the Event of an Employee Death"},"content":{"rendered":"\n

Approved by President<\/strong>
Effective Date: June 5, 2017
Responsible Division: Business and Finance
Responsible Office:  Human Resource Services
Responsible Officer:  Assistant Vice President, Human Resource Services<\/strong><\/p>\n\n\n\n

I. Purpose<\/strong><\/p>\n\n\n\n

This policy establishes the operational process for notifications required by Â鶹ÊÓƵ (MTSU or University) in the event of an employee death.<\/p>\n\n\n\n

II. Introduction<\/strong><\/p>\n\n\n\n

The University has established a procedure to ensure that survivors of deceased employees are promptly informed regarding payment of earned wages and any other benefits to which they may be entitled.<\/p>\n\n\n\n

Upon employment, employees will be provided a Designation of Beneficiary form<\/a> that will facilitate such disbursement in the event of death.<\/p>\n\n\n\n

III.<\/strong> Notification Process<\/strong><\/p>\n\n\n\n

    \n
  1. The supervisor or Department Head of a deceased employee shall notify Human Resource Services (HRS) of the employee’s death, date of death, name of next of kin, and\/or the executor\/administrator of the estate, if known.<\/li>\n\n\n\n
  2. HRS shall notify appropriate University personnel (Vice President\/Dean, Payroll, etc.) and agencies\/vendors (retirement, insurance, flexible benefits, supplemental annuities, etc.) of the employee’s death.<\/li>\n\n\n\n
  3. In addition, HRS\u00a0shall contact the survivor(s) and\/or executor\/administrator of the estate to advise them of available survivor assistance services and to request documentation required for release of final compensation payments.<\/li>\n<\/ol>\n\n\n\n

    IV.<\/strong> Payment of Salary and Other Benefits<\/strong><\/p>\n\n\n\n

      \n
    1. HRS shall initiate the appropriate form to end the employee\u2019s assignment. Payment of earned salary and other benefits will be disbursed in accordance with T.C.A. \u00a7 30-2-103, \u00a7 8-50-808, and current IRS rules and regulations regarding taxation and social security deductions.<\/li>\n\n\n\n
    2. If the employee completed a Beneficiary in the Event of Death Form, payment(s) will be made to the beneficiary(ies), provided a death certificate or physician’s statement has been received.<\/li>\n\n\n\n
    3. If the employee failed to complete such form, payment of wages will be made in accordance with T.C.A. \u00a7 30-2-103(b). Payment for accrued annual leave, sick leave and compensatory time shall be made to the same beneficiary designated for retirement benefits, unless otherwise indicated on the completed form.<\/li>\n<\/ol>\n\n\n\n

      Forms:  <\/p>\n\n\n\n

      Designation of Beneficiary<\/a><\/p>\n\n\n\n

      Revisions: none.<\/p>\n\n\n\n

      Last Reviewed: May 2024.<\/p>\n\n\n\n

      References: T.C.A. \u00a7\u00a7 30-2-103; 8-50-808.<\/p>\n","protected":false},"excerpt":{"rendered":"

      Approved by PresidentEffective Date: June 5, 2017Responsible Division: Business and FinanceResponsible Office:  Human Resource ServicesResponsible Officer:  Assistant Vice President, Human Resource Services I. Purpose This policy establishes the operational process for notifications required by Â鶹ÊÓƵ (MTSU or University) in the event of an employee death. II. Introduction The University has established a procedure […]<\/p>\n","protected":false},"author":8,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-bannernosidebar.php","meta":{"footnotes":""},"class_list":["post-351","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/pages\/351","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/comments?post=351"}],"version-history":[{"count":1,"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/pages\/351\/revisions"}],"predecessor-version":[{"id":3197,"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/pages\/351\/revisions\/3197"}],"wp:attachment":[{"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/media?parent=351"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}